Outlook not searching all emails? Fix it now

by Milan Stanojevic

Milan has been enthusiastic about PCs e'er since his childhood days, and this led him to take interest in all PC-related technologies. Before joining WindowsReport, he worked as... read more than

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  • With thousands of emails in your mailbox, using the search role in Outlook becomes second nature.
  • This consummate guide will evidence you exactly how to add all mailboxes for indexing and restore the search functionality.
  • Take a look below and you lot'll observe how easy it is to repair your personal folder (.PST) file.

Fix Outlook not searching all mailboxes

Outlook is an e-mail client used often across the world, especially by businesses and other corporate entities, and similar any other frequently used programme, it tin develop issues over time that require fixing and maintenance so it can go on working properly.

When using Outlook, in that location are times when you want to detect some erstwhile mail from your folders, whether information technology is the Inbox or Sent folder.

Notwithstanding, if the search doesn't yield the results you're expecting, it could be that your Outlook data file isn't checked for indexing, and so you need to cheque that the search index works correctly.

Why is Outlook not searching all emails?

One of the nigh common reasons for Outlook is not searching all emails is the indexing part in Windows operating organization.

This is a mutual issue across all Outlook versions as each version uses a similar base of operations to role, called the Outlook Search Index.

The solutions presented above should also utilize in these scenarios:

  • Outlook not searching recent emails – Setting the correct search scope might do the flim-flam hither.
  • Outlook search not finding contempo emails – Make certain to bank check if the indexing operation is complete every bit instructed. And so attempt whatever of the other options available.

This and other problems tin can be resolved through a few solutions as outlined below.

For those of you lot that often rely on the search feature in Outlook, we suggest you take a expect at what Mailbird has to offering. It may provide a better overall feel as it has very low error rates.

Plus, Mailbird's search function is extremely reliable and modern, with a built-in OCR function that helps yous place any image file via a keyword.

Non only volition you exist able to search diverse keywords throughout your inbox, but Mailbird also lets you utilise and combine specific queries such as contact names, number of words, or specific dates or date intervals.

Mailbird

Employ avant-garde e-mail search queries to notice whatever bulletin, zipper, or image in just a few minutes!

How do I fix Outlook if it doesn't search all mailboxes?

ane. Repair the PST file

  1. Open File Explorer past using the Windows fundamental + Due east shortcut from your keyboard.
  2. Click on This PC.
  3. Type scanpst.exe in the accost bar and press Enter or click the blue arrow to search for the file.
  4. Double-click the file to run the app.
  5. Now enter the PST file name. If you don't know it, just click on the Browse push button and locate it. Y'all will usually notice information technology in the Users folder under Role or just search for *.PST by using the File Explorer app.
  6. After you locate the file and click the Start push and the app will start recovering your information.

You should know that you will demand to run the Inbox Repair Tool several times to fully repair your personal binder (.PST) file.

Also, the Inbox Repair Tool cannot repair every problem that is detected. In some cases, information technology volition not be able to recover the files if they were permanently deleted or damaged beyond repair.

At the same fourth dimension, if you lot need to recover all your email on the Outlook platform really hands, you have to choose the all-time Outlook email recovery software and save your work.

Sometimes Outlook'southward search issue is related to file corruption, especially the .PST file which is the plan's database file.

Proficient Tip: Some PC issues are difficult to tackle, particularly when it comes to corrupted repositories or missing Windows files. If you are having troubles fixing an error, your organization may be partially broken. We recommend installing Restoro, a tool that will scan your automobile and identify what the fault is.
Click here to download and start repairing.

However, we have an fantabulous guide on how to repair corrupted files on Windows x that may assistance you with that really fast! If the scanpst.exe could perform the functioning, it'south fourth dimension to take out the big guns.

Stellar Repair for Outlook will finer solve .pst file abuse or damage. With a repaired .pst file yous will not only take access to all the emails and contacts that may have been lost, simply the indexing process will complete successfully.

This means that future e-mail searches will return the correct results. Basically, Outlook search will piece of work once over again as it should.

2. Perform an SFC scan

  1. Click Offset and type cmd in the search box, then select Run as Administrator.
  2. Type this control and press Enter: sfc/scannow
  3. The process will take a scrap of time and the tool will endeavour to recover whatever corrupted files.

3. Run Outlook in Safe Mode

  1. Click on Start and select Settings.
  2. Click Update & Security.
  3. Select Recovery from the left pane and select Restart now under Avant-garde startup.
  4. Select Troubleshoot from the Choose an selection screen.
  5. So, click Avant-garde options.
  6. Get to Startup Settings.
  7. Now, click Restart.
  8. Choose 4 or F4 to beginning your calculator in Prophylactic Fashion.

If Outlook not searching emails doesn't happen in Safe Manner, and then the issue isn't with your basic drivers, but if it does, then check your drivers and/or update or reinstall them.

4. Perform a Organization Restore

  1. Click Beginning and type system restore in the search box, and so click on Create a restore signal.
  2. Enter your ambassador account password or grant permissions if prompted to.
  3. Hitting the System restore button.
  4. Now select Choose a different restore bespeak and click Next.
  5. Click a restore point created before you experienced the problem and select Next.

Hopefully, the system will restore to the betoken in time before the Outlook trouble started manifesting and now it works fine again.

five. Rebuild the Alphabetize

  1. Go to File and select Options.
  2. Click on Search from the left pane, then select Indexing Options.
  3. In the new window, click on Advanced.
  4. Go to Troubleshooting and click Rebuild. This volition set off the indexing process, it may take time depending on the size of your system files.

Rebuilding the alphabetize of Outlook should also repair the Search function and later on this process, the app should work smoothly again.

half-dozen. Repair or reset Microsoft Part

  1. Click the Start button and select Settings.
  2. Navigate to Apps.
  3. Look for Function or Microsoft Function in the list of aps, click on it to expand, and select Avant-garde options.
  4. Now scroll down and click on the Repair push. Check if Outlook is working well again. If not, come back to the window and click the Reset push.

7. Bank check the search telescopic in Outlook

  1. ClickFile, and so selectOptions.
  2. ClickSearch, then select All mailboxes from the Results section and click OK in the stop.

By default, Outlook is set up to wait in its current binder but by performing the steps above, you will make information technology look into all your mailboxes when searching for an email.

8. Check if the indexing is consummate

  1. Open Outlook and select Search, so click on Search Tools, and pick Indexing condition.
  2. When the dialog appears, check if information technology shows: Outlook has finished indexing all your items; 0 items remaining to be indexed.

If the indexing isn't complete, check the remaining items and wait for about five minutes and bank check again. Assuming they don't reduce, effort the next solution.

9. Configure indexing options

  1. Click the Start button, type indexing options, and click on the app from the results.
  2. Under theIndexing Options, selectAdvanced.
  3. Select the File Typestab.
  4. Coil downwardly until y'all findmsg in theExtension column, select it and make certain that the Index Properties and File Contents pick is enabled. If not, click on its box to practise so.

Brand sure the Filter Description  column shows Role Outlook MSG IFilter . If non, either the Windows Search service is not working correctly, or Outlook could not install the filters correctly. Bank check with Microsoft support for this effect.

10. Rebuild the search catalog

  1. Click Showtime, type indexing options, and click on the app from the results.
  2. Ensure that Microsoft Outlook is listed in the included locations.
  3. If not, selectModify.
  4. Then, click to enable the checkbox adjacent to Outlook.
  5. Next, click OK to get back to the previous window and click on Avant-garde.
  6. In the next window, selectRebuild.
  7. Select OK and close the window.

If indexing finishes without including Outlook data files or doesn't stop, contact Microsoft support for aid.

With this solution, we also conclude our guide on what to do if Outlook is non searching all emails and we hope that our tips helped you fix this abrasive problem.

Another recommendation would exist to delete the sometime emails that y'all don't demand from fourth dimension to time.

Sometimes, but that alone can make Outlook run faster and improve and prevent any such problems and more.

In the unlikely case that none of these fixes helped, you should consider our selection including the all-time Windows x/eleven email clients, and cull a better one.

Did whatever of these solutions assistance resolve Outlook non searching all emails? Allow united states of america know in the comments section beneath.

Ofttimes Asked Questions